Rating reports

Book Aid International
Input


Director, Clive Nettleton, appointed in July 2007, was formerly director of Health Unlimited (see Development Ratings Report) for 15 years. He also worked for the Refugee Council and the International Secretariat of World University Service. After being banned by the apartheid government of South Africa for the publication of educational materials, he came to Britain as a refugee in 1979. Other staff have prior specialist experience as librarians and/or with NGOs.

Key Financials

Year end 31 Dec (£000s) 2004 2005 2006 2007 2008
Income
Project restricted income 697 793 784 481 398
Unrestricted income (incl.books) 5,466 4,025 4,562 4,879 6,765
Investment income 17 14 30 37 25
Total income 6,180 4,832 5,375 5,397 7,188
Expenses
Project expenses 5,833 4,158 4,531 4,882 100
Costs of generating funds 293 238 335 395 463
Administration expenses 231 256 265 276 222
Total expenses 6,356 4,651 5,131 5,554 7,418
Balance of project restricted funds 32 176 246 243 243
Reserves
888 926 1,099 945 945
Number of employees
30 26 27 28 22

£6m of donated books are accounted for as gifts-in-kind, both under income and expenses. They are valued at new (or 75% of new for second-hand books prior to 2007). An analysis using a 50% valuation for books does not significantly undermine the financial ratios: all ratios shown remain within or close to best practice ranges. Deterioration of ratios only occurs at a valuation of 25-30% of new, providing good financial reassurance.

Key ratios
2004 2005 2006 2007 2008
Proportion of restricted income 11% 16% 15% 9% 6%
Proportion of income used on projects 94% 86% 84% 90% 94%
Programme ratio 92% 89% 88% 88% 91%
Administration ratio 4% 5% 5% 5% 3%
Fundraising efficiency 5p 5p 6p 7p 6p
Reserve development 4% 19% -14% -3%
Number of months of cost coverage 2 2 3 2 2
Number of months of cost coverage (ex books) 9 12 13 8 3
Development Ratings estimates

Income and expenditure have varied over time. The charity’s focus does not easily fit within institutional development funding policies. The charity has expanded its corporate and individual giving programmes recently and reduced its operational staff to compensate. It plans to send the same number of books but to fewer countries. Other operational changes have been made to increase efficiency and reduce costs. Income growth is forecast to improve slightly.

In 2008 the largest percentage of books went to Uganda (16%) followed by Kenya, Tanzania, Zimbabwe, Malawi, Ethiopia, Namibia, Eritrea, Sri Lanka and Cameroon. Small numbers were sent to Somalia, the Gambia and Palestine. The split varies quite widely each year.

Funding sources (excluding donated books) include charitable trusts and NGOs, DfiD, private companies community sources (events and school-raised funds), and individuals. Donations from individuals have been on the increase.


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